WHAT IT MEANS TO CO-SPONSOR A UPC EVENT:

• Work with Contracted-Independent Organizations (CIO)/other groups on events to enrich event attendee experiences

• Co-sponsor with CIOs/other groups in order to bring unique insight and important messages/themes to the event planning process

• Provide proper and necessary resources as well as event planning advisement in collaboration with CIOs/other groups to ensure the best quality and turnout for events

• Build and maintain strong, lasting relationships with CIOs/other groups 

We hope to use our experience as a programming board to mentor and assist other organizations collaboratively in order to put on events for our student body and external communities. While UPC is able to provide financial assistance for events, co-sponsorships should fulfill UPC's mission - provide enhanced programming for our diverse audiences, so that we can produce the best quality events. As such, co-sponsorships will allow UPC committees to work directly with an external group to plan an event from start to finish, while also allowing the external group to learn various methods in planning events.

COSPONSORSHIP SELECTION CRITERIA:

1. Open to ALL current UVA students for no charge

2. No alcohol is being served at the event

3. Requests should not solely ask for marketing/promotion/funding or usage of our space/location

   Exceptions ma be made if the event is highly beneficial to the University community at the discretion of UPC leadership.

HOW TO CREATE A CO-SPONSORED EVENT:

1. CIOs/organizations send in co-sponsorship request forms AT LEAST 6 WEEKS IN ADVANCE of the planned event date

2. UPC’s Vice-Chair of Outreach (VCO) and the Outreach Committee reviews co-sponsorship requests on a weekly basis

3. Outreach Committee will send requests that fulfill UPC's mission statement to the various UPC committees that are best fit to assist in the co-sponsored event

4. UPC committees will decide whether the co-sponsorship fits their goals, event schedule, mission statement, etc. or not

5. Should UPC committees have more questions/inquiries, accept, or decline the request, UPC's VCO will reach out to the co-sponsorship request's point of contact (POC) in response to inform the POC of UPC's decision within one week of the submitted request date

APPROVAL PROCESS

• Send in Co-Sponsorship Request Form AT LEAST 6 weeks in advances of planned event date

• UPC's VCO Reviews Co-Sponsorship Requests on a weekly basis

• Requests that fulfills UPC's mission are relayed to UPC Committees best fit to assist in the event

• If a committee agrees to take on the event, both UPC and the partnering organization complete a co-sponsorship agreement form, outlining respective responsibilities

• The Event Planning process begins!

• All Co-Sponsored Events must be registered in the Student Engagement Platform Hoos Involved

CONTACT:

If you have any additional questions about UPC's co-sponsorship process, or if this form goes without a response within two weeks after submission, please feel free to reach out to UPC's VCO, Britney Hoang, at [email protected] with your inquiries.

Co-Sponsorship Request Form